Supervisor: CEO with CFO direction and oversight
The fundamental duty of this position is the day-to-day operation of the business office, which includes but is not limited to the following primary duties: billing and accounts receivable (including collection), accounts payable, assists with payroll processing, and financial report maintenance. Must adhere to strict confidentiality concerning personnel/employee matters, wages and agency finances. The Bookkeeper is responsible for maintaining all aspects of the bookkeeping functions and system, processing payroll provider and assisting with and ensuring compliance with financial procedures.
A. Responsible for billing and accounts receivable
B. Responsible for processing accounts payable
C. Responsible for payroll processing
D. Maintain internal agency accounts
E. Other duties
F. Agency commitments
II. Job Duties
A. Maintain Billing and Accounts Receivable Functions
- Responsible for full billing cycle through final resolution processing accounts receivable from billing through final resolution with collection of payments due
3. Adheres to all billing timelines for distribution, transmission, and month end processing.
4. Employ appropriate follow-up and collection procedures to maintain timely collection of all account receivable balances.
5. Records and reconciles all receivables.
6. Serve as primary contact person for all billing and collection issues.
7. Responsible for deposits
B. Maintains the Accounts Payable Function
- Process invoices, receipts and bills including review authorization, accuracy and coding to the correct department and expense account.
- Maintain accounts payables, aged payables and reports
- Weekly check processing and
- Maintain accurate documentation and filing of payables
- Maintain related vendor records
- Maintain check register; record deposits and disbursements from all sources
- Assist with processing bi-weekly payroll including data entry and migration into third party payroll service’s system, transmit payroll data through payroll service system and review, calculate, transmit 401k.
- Post payroll and employee benefits with expense allocations and maintaining accounting for payroll reconciliation.
- Maintain and update all employee payroll records including leave balances and benefits
- Maintain confidentiality and protect payroll operations by keeping salary, payroll, personnel information and agency financial information confidential.
- Maintain petty cash fund and issue receipts for all monies received and paid out; reconcile
- Maintain client’s personal accounts on a weekly basis; disburse allowances to .
- Pay out CHIPS funds to cottages on a monthly basis
- Maintain postage meter fund
- Maintain check register; record deposits and disbursements from all sources; file checks
- Reconcile bank statements; update savings account records with interest earned
- Record deposits and update balance on accounting system
- Remit client billings to the proper funding sources at the end of each month of service
- Adhere and maintain confidentiality of all wage, payroll, personnel, client, financial and other agency information.
- Ensure compliance with financial procedures.
- Represent Epworth Village, Inc. in a positive and professional manner
- Adhere to strict confidentiality concerning client, employee and agency information
- Exhibit an understanding of Epworth Village’s vision and mission including adhering to all policies and procedures relevant to both employment and client treatment
- Support all staff as they carry out their assigned duties
- Work with Administrative and other staff in a team manner.
III. Position Qualifications
Must adhere to strict confidentiality of wage, payroll, personnel, client, financial and the financial status of the agency and other agency information. He/she must be at least 21 years of age, possess a valid driver’s license, be a high school graduate or possess a GED. This individual must possess the knowledge of basic accounting principles. Requires a two-year associate degree in accounting and experience with accounting basics, accounts payable, accounts receivable in a computerized environment including use of accounting software; course work combined with commensurate experience may be considered in lieu of degree. Data entry is an essential function of this position—computer proficiency to include experience with accounting software and Microsoft Office. Requires attention to detail, ability to work in a self-driven manner, and ability to manage time effectively, prioritize and meet deadlines. Must pass CPS/APS central registry screening, criminal background checks and pre-employment drug testing. Must maintain professional demeanor and appearance.
Notice of Resignation: Two weeks written notice